Searchable document of our inventory sorted by description

Outside Vendor Orders / Non-Stockroom Orders

Chemistry Department Researchers: Please use the Outside Vendor order form to place your orders for items not available in the department stockroom. You must be logged into your Brown email account and log in as "Guest". This form is incompatible with Firefox web browsers. Please email Robert Wilson at robert_wilson_1@brown.edu if you need to cancel or return any items from your orders.

Outside vendor order form

• All justifications should address who (role on the project), what, when & why?
• The justification is needed to tie the expense to the scope of work, describing the direct benefit of the expense to the project.
• If the expense is for a piece of equipment or for a service agreement, component part, repair, etc. for equipment, is there more than one sponsored project utilizing this equipment for research?
• Please specify the direct benefit to the sole grant project when purchasing general lab expenses and charging a grant
• Is this expense reasonable?  Is the cost necessary to meet the project's scope of work?
• Is this expense allowable?  A cost is allowable if it is permitted as a cost within general federal regulations, the terms of the award, and/or University policy.  
• Is this expense allocable?  Does it benefit only this award or any other sponsored projects/non-sponsored projects?  Can it be distributed to all benefited funding sources using reasonable methods?  The allocation methodology and basis for the allocation should be determined/.developed with the Chemistry grant manager, who will then share with OSP for approval, before the expense is incurred.  The allocation of the cost should represent a reasonable estimation of the benefit provided to each awards' objectives.
• Is this expense consistently treated?  All costs incurred for the same purpose and in like circumstances must be treated uniformly either as direct costs or as indirect (facilities and administrative or F&A) costs.  For example, administrative salaries and office supplies are normally treated as F&A costs.

Stockroom Pickup Appointment Calendar

Please wait until you receive an email from the stockroom that your order is ready before making the pickup appointment.

View Stockroom Pickup Appointment Calendar

Express Shipment Form

Important: This form is required for all express shipping packages being sent from the Chemistry Department e.g. UPS, FedEx. Please print, sign, and return this form to  Ron Maurice, Stockroom Coordinator, in GC 216. Incomplete forms will not be accepted. The business purpose must provide justification for how shipment-related expenses pertain to the account being charged. If you are sending a chemical or sample for analysis, please fill out the required EHS paperwork. 

View Express Shipment Form

Please note: All chemicals in the Chemistry Department are barcoded and entered into a chemical inventory and tracking system called CEMS. It is very important that any chemical that is moved from one room to another, or discarded, be updated in the system.

The system used is a web-enabled database that is hosted at the University of New Hampshire. Please follow the directions and link below to update any chemical that is moved or discarded.

To Move a Chemical to a New Location

1. Click on above link to access the database.
2. Login to system with your Brown Email and password.
3. Under “Quick Links”, Click on Add/Update Chemical Inventory.
4. In the Top Field enter the Chemistry Department barcode number that appears on the bottle of chemical and press “Next”.
5. Under “Container Information” update the “Owner” and “Location” information to the new PI and Room Location where this chemical is moving to, then click “Save”.  If you begin typing in these fields, the names and rooms will auto-populate. Be sure to choose the correct room number with the appropriate abbreviation before it (ie. GeoChem GC444 or Mac Millan Hall MM216).

To Discard a Chemical

1. Follow steps 1-4 above.
2. Click on “Mark Empty”  on the far right side of the webpage, then click on “Save” on the next Screen.

Contact Ron Maurice for questions regarding the chemical stockroom and inventory. 

Contact Robert Wilson for questions regarding purchases made by faculty, students, and other researchers. 

When placing orders in FileMaker, select the “Guest” option to log in and submit your order request. Please refrain from copying and pasting catalog numbers. Enter them manually to avoid dropping the last digit.